Pre application advice service explanatory notes and terms

Meetings

• No meetings will be diarised without payment of the fee and without submission detail. On receipt of the fee and submission detail we will aim to arrange a meeting with 10 working days (NB. For concept only meetings with the CEO or Director please do not make direct contact with them to arrange the meeting. The Planning Service will coordinate this) 
• If in the event that additional plans and documentation are submitted these should be received at least 5 working days before a meeting. Dependent on their content, the Council reserves the right to postpone the meeting or reserve comments on these matters. The Council also reserves the right to postpone the meeting or reserve comments on these matters if details are received with notice less than 5 working days. 
• A virtual meeting via Zoom or Teams will be the same fee as a face to face meeting. All face to face meetings will be held at the Council offices.
• A meeting agenda in advance of the day of the meeting is expected and we will provide a draft if necessary. 
• We will aim to provide notes/ minutes from a meeting 10 working days after the meeting.

Site visits

• A site visit as part of the standard service will generally be arranged on the same day as the meeting, or as agreed between parties.
• No site visits will be diarised without payment of the fee. 
• A site visit, as an optional extra, will typically be arranged within 10 days of receipt of the fee.