Health and Safety privacy notice
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:
- Identity data; includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
- Contact data; includes billing address, delivery address, email address, telephone numbers and basic details of the accident.
We use different methods to collect data from and about you including through direct interactions. You may give us your Identity, and Contact Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you report accidents and incidents.
Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
| Purpose/Activity | Type of data | Lawful basis for processing including basis of legitimate interest |
|---|---|---|
| Accident Reporting |
(a) Identity
(b) Contact |
Necessary to perform our public task and to comply with a legal obligation. |
| Accident Investigation |
(a) Identity
(b) Contact |
To transfer your whole case to the Health and Safety Executive as part of our public task and because it is necessary to comply with our legal obligation. |
Data Sharing
We may have to share your personal data with the parties set out below for the purposes set out in the table above.
- Health and Safety Executive
- Internally within the Council to investigate incidents and ensure that any necessary actions are taken
Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
Data Breach
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Data Retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Details of retention periods for different aspects of your personal data are available in our retention policy which you can request from us by contacting us.
In some circumstances you can ask us to delete your data.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.