Creating an event plan

This guide provides information to organisations and persons wishing to arrange an event in Surrey Heath. The information can be used for all events regardless of size.

Bouncy castles, fun fairs, and fireworks

Bouncy castles and other inflatables

All bouncy castles and other inflatables must comply with the Health and Safety Executive PIPA Regulations and Guidance on ‘Inflatable Play Equipment' (external link) such as castles, slides and domes.

Only employ suitably experienced and trained adult personnel, where the company is responsible for setting up, inspection, operation and supervision of the bouncy castle. If you are to operate the bouncy castle ensure that you are provided with written instructions about the safe setting up, inspection, operation and supervision of the equipment, and that the name and address of the manufacturer or supplier is clearly marked upon it, along with the ‘manufactured date’. You must also ensure that the Annual Inspection Certificate is available and that the certificate covers ALL of the equipment it is required to.

Additional guidance can be found on the PIPA Inflatable Play Inspection Scheme website (external link).

Fun fairs

Where an event involves fun fair rides then the event organiser must notify the Council at least two months before the event as specific documentation must be completed and returned. The additional documentation for a Fun Fair includes:

  • agreement
  • third party public liability insurance cover of a minimum value of £10 million per ride
  • ADIPS forms for all rides
  • risk assessment

Fireworks

On the grounds of public safety, bonfire and firework displays on public land are restricted to professional operators and recognised bonfire and firework societies. Please see the guidance on the Health and Safety Executive’s website regarding the organisation of an event including fireworks (external link).