Below are the requirements to be met for the different sourcing requirements of the Council.
Thresholds
There are spending categories in the sourcing process, please see below:
| Value | Requirements |
|---|---|
| Below £5,000 | Minimum one quote from a supplier |
| £5,000 to £49,999 | Minimum three quotes from suppliers |
| £50,000 up to Public Contract Regulations 2015 (PCRs) thresholds | Minimum three tenders from suppliers |
| From PCRs thresholds and above | Full procurement process must be conducted |
Important note for suppliers
From 24 February 2025, the Public Contract Regulations 2015 will be replaced by the Procurement Act 2023 for all new, above Public Procurement thresholds tender opportunities.
Please refer to the following links for useful information and guidance:
- The Official Transforming Public Procurement Knowledge Drops on GOV.UK (external link)
- Central Digital Platform - factsheet on GOV.UK (external link)
- The Procurement Act 2023: A short guide for suppliers on GOV.UK (external link)
All above Public Procurement thresholds procurements, conducted prior to 24 February 2025, will remain under the Public Contract Regulations 2015 regime for the duration of the procurement and the contract term. From 24 February 2025, above Public Procurement thresholds procurements will fall under the Procurement Act 2023 regime.
Procurement opportunities valued above £25,000 are advertised on the Council's e-sourcing portal:
Access the Delta E-Sourcing Portal
To respond to an opportunity, register on the Portal by:
- Visiting Delta E-Sourcing Portal
- Register as a supplier for access to tender opportunities let by the Council
These opportunities are also made available on the relevant UK Government websites:
- Contracts Finder (for openly published opportunities above £25,000 excluding VAT)
- Find a Tender Service (for opportunities above threshold, see table below)
| Type of procurement | Value |
|---|---|
| Goods and Services | £214,904 (including VAT) |
| Works and concessions | £5,372,904 (including VAT) |
Council spending
The Council spends approximately £25 million per annum to meet its obligations on goods, works and services from a wide range of suppliers. Contracts vary from small one-off purchases to large goods, service or works contracts. A significant proportion of this is supplied under contract via a competitive tender process to deliver value for money. Compliant framework agreements are also used where they represent value for money.
One of the key principles of the Council's procurement process is to develop a mixed economy of suppliers, promote partnering arrangements and to deliver value for money. A key Council corporate objective is to "Sustain and promote the local economy", support Small and Medium Enterprises (SMEs) if it is consistent with delivering best value.