Below are the requirements to be met for the different sourcing requirements of the Council.
Thresholds
There are spending categories in the sourcing process, please see below:
| Value | Requirements |
|---|---|
| Below £5,000 | Minimum one quote from a supplier |
| £5,000 to £49,999 | Minimum three quotes from suppliers |
| £50,000 up to Public Contract Regulations 2015 (PCRs) thresholds | Minimum three tenders from suppliers |
| From PCRs thresholds and above | Full procurement process must be conducted |
Important note for suppliers
From 28 October 2024 the Public Contract Regulations 2015 will be replaced by the Procurement Act 2023. Please see the Official Transforming Public Procurement Knowledge Drops guidance on the GOV.UK website (external link).
All procurements conducted prior to 28 October 2024 will remain under the Public Contract Regulations 2015 regime for the duration of the procurement and the contract term. More information on the Procurement Act 2023 can be found on the Legislation website (external link).
Procurement opportunities valued above £50,000 are advertised on the Council's e-sourcing portal:
Access the Delta E-Sourcing Portal
To respond to an opportunity, register on the Portal by:
- Visiting Delta E-Sourcing Portal
- Register as a supplier for access to tender opportunities let by the Council
These opportunities are also made available on the relevant UK Government websites:
- Contracts Finder (for openly published opportunities above £25,000 excluding VAT)
- Find a Tender Service (for opportunities above threshold, see table below)
| Type of procurement | Value |
|---|---|
| Goods and Services | £214,904 (including VAT) |
| Works and concessions | £5,372,904 (including VAT) |
Council spending
The Council spends approximately £25 million per annum to meet its obligations on goods, works and services from a wide range of suppliers. Contracts vary from small one-off purchases to large goods, service or works contracts. A significant proportion of this is supplied under contract via a competitive tender process to deliver value for money. Compliant framework agreements are also used where they represent value for money.
One of the key principles of the Council's procurement process is to develop a mixed economy of suppliers, promote partnering arrangements and to deliver value for money. A key Council corporate objective is to "Sustain and promote the local economy", support Small and Medium Enterprises (SMEs) if it is consistent with delivering best value.